Your waxing consultation form,
question by question.

What should a waxing consultation form include?

A waxing consultation form should say who the client is, then ask about Roaccutane, retinoids and recent treatments on the area, sunburn, broken skin and skin conditions, diabetes or poor circulation, varicose veins, pregnancy, and any allergy or reaction to wax before. Record the tests you do, then the aftercare, their consent and a signature with the date. Check the final wording with your insurer.

We make Covered Beauty, which has ready-made hair removal and brow wax forms, so we’ve said where they fit. Nothing here is legal or medical advice. Your insurer’s rules and the wax manufacturer’s instructions come first.

Who is the form about?

Start with who the client is, so the signed form stands on its own as a record: their full name, date of birth, address, phone number and email.

Every ready-made form in Covered Beauty asks for the client’s full name, date of birth and home address. Their phone number and email are already on their client record.

Waxing teenagers? BABTAC’s 2016 guide said the insurance it offered members needed written consent from a parent for anyone under 16, so check what your own policy says.

What health questions should you ask before waxing?

Our ready-made hair removal and waxing form asks five, each a yes or no:

• Are you using Roaccutane/Accutane or retinoids now, or in the last 6 months?
• Do you have diabetes or poor circulation?
• Any varicose veins in the area to be treated?
• Are you pregnant? (some areas may need adapting)
• Any sunburn, or other treatments (peels, retinol) on this area in the last week?

It doesn’t ask about wax allergies or broken skin on the day, so you might add questions like these:

• Any known allergy to wax, or to the products used before and after it?
• Have you had a reaction to waxing before?
• Any cuts, rashes, moles or a skin condition on the area today?
• Have you had laser, IPL, electrolysis or dermaplaning on this area recently?
• Is this your first wax on this area?

The national occupational standard for waxing the face and body asks you to find out the client’s treatment history, from shaving and creams to laser, IPL and electrolysis, and to make sure they understand how it will feel and what reactions to expect. It isn’t law, but qualifications are built on standards like it. BABTAC’s guide says to take extra time explaining the process to someone having their first wax.

Brow wax

Our brow wax form asks three, each a yes or no:

• Any sunburn, broken skin, or active skin condition on the brow area today?
• Are you using Roaccutane/Accutane or retinoids now, or in the last 6 months?
• Any known allergy to wax or associated products?

Its note to the client says “A small test strip first is a good idea if you’ve never been waxed before or have sensitive skin.”

Do you need a patch test before waxing?

BABTAC’s Good Practice Guide, from 2016, is the trade body’s guidance for its members. Its list of treatments that need a patch test doesn’t include waxing.

The national occupational standard for waxing asks you to carry out tests and record the outcome as the wax manufacturer’s instructions say, and to do a thermal test patch on your wrist and on the client’s treatment area just before you start, to check the temperature. Your insurer’s rules come first, so check your policy.

Recording it in Covered Beauty

• Our waxing forms don’t ask about a skin test. If you do one before a first wax, add a yes or no question such as “Have you had a skin test with our wax, with no reaction?”
• Any question that mentions a patch test or a skin test is asked fresh at every visit, never carried over from last time.
• Write the date, the area, the wax and the result in the client’s notes.

What about intimate waxing and pregnancy?

Intimate waxing has its own national occupational standard, with the same tests and informed consent. BABTAC’s 2016 guide recommends specialist training for it rather than relying on ordinary waxing techniques, and wearing gloves. Check your insurance covers it before you offer it.

Our form asks whether the client is pregnant, as some areas may need adapting. BABTAC’s guide says to keep checking a pregnant client is comfortable and to help them sit up slowly.

How should the form handle aftercare and consent?

Our hair removal and waxing form ends with a tick to say the client understands the aftercare advice and will follow it, then a tick to confirm their answers are accurate and they consent to the treatment. The brow wax form has the consent tick. Then they type their name to sign, and the date goes alongside.

Add your own aftercare as information on the form, so the client has read it before they tick. BABTAC’s guide, for example, says not to spray tan straight after waxing, as the tan collects in the open pores.

If you post photos of your work, ask for that separately, with its own tick that starts unticked. Our waxing forms don’t have a photo tick, so add one if you need it.

Every form also shows the client a short note about their health information and asks for a separate tick giving their explicit consent to it being used. Why that matters is in our guide to consent forms and UK GDPR.

How often should clients fill it in again?

BABTAC suggests reviewing a client’s personal details and medical history every six months.

In Covered Beauty, when the form comes with a booking and the client filled in the same form in the last 6 months, they see their previous answers and confirm nothing has changed, then sign again. That suits regulars back every few weeks. If something has changed, they fill in the whole form afresh. Patch test questions never carry over: any question that mentions a patch test or skin test is asked again every time. Edit a form and clients fill in the new version next time.

Forms sent as a private link or handed over on your tablet are always filled in fresh, so whoever holds the device never sees another client’s earlier answers.

How long should you keep waxing consultation forms?

BABTAC’s 2016 guide tells its members to keep record cards for seven years, and says a claim will be denied without them. Your insurer’s policy comes first, so check what it asks for.

A consultation form holds health information, which UK GDPR protects more strictly. What that means for you, from explicit consent to a client asking you to delete their form, is in consent forms and GDPR: a guide for UK beauty salons.

Covered Beauty keeps signed forms for 7 years from the appointment, or from the day it was signed for a form filled in without a booking, while your account is open. Only team members you give the Forms permission can see the answers. If you ever leave, our terms give you 30 days after your account ends to export your data, so keep your own copy for as long as your insurer asks.

How do you do it from your phone?

Paper record cards work, but they go missing, they need locking away and the client fills them in once they’re already in your room. Covered Beauty gives you three ways to have it done before you start:

• With their booking. Link the form to your waxing treatments and it goes out with the confirmation, with a reminder 48 hours before if it isn’t done.
• A private link. Email it, or copy it into WhatsApp or a text. It works for 14 days and only for that client.
• On your phone or tablet. Set a kiosk PIN, then use Hand to client. It shows only their forms until someone from your team enters the PIN.

A client booking a brow wax and a leg wax together, with a form linked to each, fills in both forms, one after the other, and a form both treatments share comes up once. Whichever way, the signed form lands on the client’s record, ready to print or download as a PDF. See how online consultation forms work.

Try the ready-made waxing forms free for a week, with no card needed. Forms are on both plans, from £9 a month.

Sources

Each page was read on 22 October 2026. Our own form questions are quoted as Covered Beauty’s ready-made forms ask them on the day this guide was published.

• BABTAC Good Practice Guide 2016 (PDF)
• National Occupational Standard SKABBR1: Provide waxing treatments for the face and body
• National Occupational Standard SKAB6: Provide intimate waxing treatments